General Notes to Bidders
The City of Circleville is seeking qualified bidders to plant trees under the Green Circleville Initiative Grant as funded by the Inflation Reduction Act administered by the U.S. Department of Agriculture Forest Service Urban and Community Forestry Program.
The accepted bidder shall demonstrate expertise in the field of arboriculture and comply with all applicable federal, state and local laws, ordinances, regulations, licenses and permits necessary to perform the quoted work. All work shall be performed in a professional manner following the Ohio Tree Planting Guide, ANSI A-300 Tree Care Standards, and ISA’s Best Management Practices for tree planting (included as part of this document) recognized and accepted as normal and routine by professional urban foresters.
The accepted contractor shall provide proof of insurance in an amount sufficient as required by state law and shall indemnify the City of Circleville of all actions performed and taken by the contractor or any of its employees. The accepted contractor shall also provide workers' compensation insurance and proof that it is current.
The trees to be planted shall come from a nursery local to Circleville’s growing and climate zone (6b) and shall be freshly dug and properly cared for prior to planting. The trees to be planted under this contract will be procured by the City of Circleville and hand-selected by the City Arborist. The trees shall be 1.5”-3” caliper. The exact planting locations will be relayed to the contractor via maps, addresses, and physical flagging/paint marking the planting sites. The City Arborist will also determine which species will be planted in each location. This determined planting order MUST be followed, or the contractor will be asked to replace the tree with the correct species at their expense.
The planting project is intended to include 150 trees in total at specified locations within the census tracts of the City of Circleville that are deemed to be disadvantaged. The planting locations will be chosen by the Circleville Tree Commission in conjunction with the City Arborist. This project shall be completed by December 1st, 2026.
Each tree shall be provided with a watering bag system and watered by the contractor for the remainder of the growing season in which they are planted- at least once per week when local rainfall does not total one inch or more. Each tree installment will also be finished with undyed hardwood mulch over bare soil, deer guards (non-residential areas only), staking materials, and root guards (sites adjacent to sidewalks only). The cost of all items required to successfully complete a planting site shall be included in the total cost quoted.
Root guards shall be installed against the sidewalk in residential areas to prevent future damage to the sidewalk from encroaching roots. The root guards shall be made of heavy plastic material and be designed for this purpose. Root guards shall be at least 18 inches in depth and 36 inches in length.
The accepted contractor shall provide a written warranty for a period of two years from the date of planting that is to include a replacement tree of the same species and caliper including all labor and materials necessary to remove the unhealthy tree and plant the replacement. This warranty serves as an assurance of workmanship and adherence to all aforementioned planting standards, rather than nursery stock quality. The City Arborist will make the determination if the tree’s death was due to improper practice or nursery stock quality. This determination will be honored and not contested unless by another ISA Certified Arborist.
The selected contractor shall provide references to similar, recently completed projects and complete an in-person interview prior to final acceptance.
Once notified of bid acceptance, the accepted contractor shall schedule a meeting with the City Arborist and Public Service Director within 10 business days to review the project and answer any questions.
All quotes are due to the Director of Public Service at 104 E. Franklin St. Circleville, OH 43113 by Friday, October 2nd, 2026 at 12 pm. All quotes should be in a sealed package that includes the entire document.
Please contact Suzanne Channell at schannell@circlevilleoh.gov to receive a quote package.
The City of Circleville is an equal opportunity provider.
Contractor is responsible for following all applicable state and federal prevailing wage laws.